September 2018 Agenda

Notice of Billingborough Parish Council Meeting

Sports Pavilion, Billingborough Recreation Ground Monday 10 September 2018

Members of Billingborough Parish Council are hereby summoned to attend the above meeting. Members of the pubic are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council. Unless stated in the Agenda, items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. The Public Forum will be followed by the Council Meeting; members of the public are welcome to observe the Meeting.

Michelle Free, Clerk to the Council 30 August 2018




1. Chairman’s Opening Remarks

2. Apologies for absence

3. Receive any new Declarations of interest

4. Councillor Vacancies & Possible Co-option (Decision on applicant/s – All) (if applicable)

a. Completion of Acceptance of Office & Disclosure of Pecuniary Interests

b. Review of Councillor Roles & Responsibilities (All)

5. Approve Minutes of the last Meeting (9 July) & EGM (23 July) (All)

6. Receive any External Reports – as required (incl. County & District Councils; Police & Fire) a. B&BNPP Mtg Update (Cllrs Vince & Stevenson)

7. Receive any Community Group & Organisation Reports – (incl. BAGS, Linkwell, etc) a. Tenants Mtg, BAGS Cttee & Agreement (Chairman/Cllr King; Decision on action – All)

8. Parish Matters: a. Tree Work (Cllr Stafford; Decision on Work & Contractor – All)

b. Council Newsletter (Chairman; Decision on Editor – All)

c. Recreation Ground (Rec Team)

i. Anti-Social Behaviour (Police (if available); Decision on any further action – All)

ii. General Maintenance (Decision on Notices, Waste Bin and Bench Removal – All)

iii. Sports Courts (Decision on Access & Weed Control – All)

iv. Rec Projects (Chairman/Clerk; Decision on Projects – All)

v. Bowling Green Hedge (Clerk; Decision on future maintenance – All)

vi. Pavilion Electricity Tariff Renewal (Clerk: Decision on Tariff & Fixed Period – All)

d. Spring Wells:

i. Warning & Supervision Notices (Chairman/Cllr Stafford).

ii. Drainage Issues & Flooding (Cllr Stafford; Decision on action – All)

e. Aveland Site

 i. Ownership Update & Licence Renewal (Cllr King; Decision on action - All)

ii. Access & Maintenance Arrangements (Chairman/Cllr King; Decision on action - All)

9. Finance Matters (RFO)

a. FY2017/18 Inspection Period & Audit Update.

b. FY2018/19 i. Accounts to Date

ii. Independent Inspection (Cllr Vince)

iii. Approval of Expenditure & Donation Request (details circulated separately) (All)

10. Planning Update (Clerk) a. Comments on new applications (All) (if required)

11. Clerk’s Report & Correspondence (including FOI requests & Safeguarding if required)

12. Urgent Matters Arising a. Items for the next Agenda

Next Meeting: Monday 12 November at the Billingborough Primary School