November 2018 Agenda

Notice of Billingborough Parish Council Meeting

Billingborough Primary School, Victoria Street on Monday 12 November 2018

Members of Billingborough Parish Council are hereby summoned to attend the above meeting. Members of the pubic are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council. The Public Forum will be followed by the formal Council Meeting. Unless stated in the Agenda, any items raised at the Public Forum that require a decision, will appear on the Agenda at the next meeting. Anyone wishing to video or audio record the meeting is requested to notify the Clerk in advance to enable reasonable requirements to be accommodated.

Michelle Free, Clerk to the Council 29 October 2018



1. Chairman’s Opening Remarks

2. Apologies for absence

3. Receive any new Declarations of interest

4. Councillor Vacancies & Possible Co-option (Decision on applicant/s – All) (if applicable)

5. Clerk & RFO Vacancy (Chairman; Decision on shortlist & Interview Panel – All)

6. Approve Minutes of the Meetings on 10 September & EGM on 15 October (All)

7. Receive any External Reports (incl. County & District Councils; Police & Fire if available)

8. Receive any Community Group & Organisation Reports (where available)

9. Parish Matters:

a. Tree Work (Cllr Stafford; Decision on required work & Contractor – All)

b. Probationers Tasks (Cllr Stevenson; Decision on suitable tasks – All)

c. Council Newsletter (Chairman; Decision on next edition editor – All)

d. Recreation Ground

i. Damage to Height Bar (Chairman; Decision on any further action – All)

ii. Outstanding Projects (Chairman/Clerk; Decision on project completion in FY – All)

e. Spring Wells:

i. Sluice Gate & Weedcatcher (Cllr Stafford; Decision on action & Contractor – All)

f. Aveland Site i. Ownership Update (Cllr King)

ii. Allotment Water Leak (Cllr King/Salvidge; Decision on any further action – All)

iii. BAGS Agreement (Cllr King; Decision on any further action - All)

iv. Entrance lock update (Chairman/Cllr King)

10. Finance Matters (RFO)

a. FY2018/19 Accounts to Date (details circulated separately)

i. Independent Inspection (Cllr Vince)

ii. Approval of Expenditure (All)

b. FY2019/20 Draft Budget & Precept Setting

11. Planning Update a. Comments on new applications (All) (if required)

12. Receive any Urgent Reports

13. Clerk’s Report & Correspondence (including FOI requests & Safeguarding if required) a. Items for the next Agenda


Next Meeting: Monday 10 December at the Billingborough Primary School