March 2025 Agenda
Notice of Billingborough Parish Council Meeting, Sports Pavilion at the Recreation Ground on Tuesday 11 March 2025
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council meeting, which will start at 6.30pm if no members of the public are present at that time. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver Clerk to the Council 5 March 2025
Agenda
1. Chairman’s opening Remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights.
5. Approve draft minutes of the meeting held 11 Feb 2025
6. Receive any external reports, and ask for an update from C Cllr Hill if present regarding the allotment fencing, the broken gate and the new Aveland early entry licence and to ask any questions pertaining to the reports received about the impact of storms Babet and Henk and the Section 19 report if received. To establish if there is any update regarding the repairs required to the drains in the car park on West Rd(County and District Cllrs.)
7. Receive any Community groups or Organisation reports including from Cllrs Turner, Middlebrook and Green to report on any feedback from the flood committee. Also from Cllr Turner regarding an update from the Fortescue Arms Group.
8. Clerk’s Report.
9. Finance Matters:
a) To resolve to approve the accounts up to 28 Feb 2025.
b) To resolve to agree to the payment of invoices on the list of transactions for approval, including the rise in the printing cost of the newsletter.
c) To consider if any works are required under the responsibility of riparian rights for any council land, to allocate tasks and set budgets to organise if so.
d) To resolve on the reply to the offer from SKDC of purchasing flood defence equipment and allocate budget.
e) To ratify the agreement to accept £500 towards the grass cutting for the next financial year in recompense for the damage done to the patio at the pavilion.
f) To consider any grant funding that may be available for works required at the pavilion.
g) To consider quotes received for the replacement of the front door of the pavilion and replacement tables and chairs.
h) To discuss whether to accept the quote for materials only from Huws Gray for £1887.46 to replace the patio and accept the offer from the members of the CC to carry out the works FOC, or to consider a repair only.
i) To get an update on the heaters in the pavilion now that a new meter has been fitted and resolve as to whether or not to replace the current heating system.
10. ADMIN MATTERS
a) To review the Cricket Club Agreement and agree any amendments.
b) To review and resolve on any amendments to all Council policies, any recommendations or updates circulated previously.
d) To consider any planning applications or Statutory consultation letter – if required.
12. VILLAGE MATTERS
a) Commemorative plaque – Update.
b) To discuss the organisation of an Emergency Plan and agree a date for a Public Presentation.
c) To discuss any flood related issues if not raised previously in any agenda point.
d) Cemetery – General discussion to plan for the way forward, and to consider any quotes obtained.
e) To resolve on how to best manage the soil pile at the cemetery.
f) To consider and allocate tasks and budget for any works required following receipt of the annual recreation ground inspection.
g) Potential new project at recreation ground – update (Cllr Williamson).
h) Biodiversity project - update. (Cllr Middlebrook).
i) Sponsorship of planters – update. (Cllr Green).
j) Co-option – if required.
NEXT MEETING: 6PM ANNUAL PARISH MEETING; ANNUAL MEETING OF THE PARISH COUNCIL FOLLOWS, BOTH TUESDAY 13 MAY AT THE PAVILION, RECREATION GROUND.