July 2022 Agenda
Billingborough Parish Council
Notice of a General Meeting of Billingborough Parish Council in the Sports Pavilion at the Recreation Ground on Tuesday 12 July 2022
Members of Billingborough Parish Council are hereby summoned to attend the Annual Parish Meeting commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council Meeting. If no public are present at 6.30pm the full meeting of the Council will commence. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
4 July 2022
Agenda
1. Chairman’s opening remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights. (Decision – All)
5. Co-option – If required. (Decision – All)
6. Note draft minutes of the APM held on 10 May 2022 and approve minutes of the AGM held on 10 May 2022. (All)
7. Receive any external reports (County, District, Police, etc)
8. Receive any Community Groups and Organisation reports – as required. Platinum Jubilee Committee –(Cllr Turner), New Cllr training report, (Cllr Rayside),
9. Clerk’s report, correspondence and matters arising.
10. Financial Matters:
a) To resolve to approve the accounts upto 30 June, as circulated. (RFO; Decision – All)
b) To resolve to approve the payment of the invoices for authorisation, as circulated. (RFO; Decision – All)
c) To resolve to agree on which quote for next year’s insurance to accept. (RFO; Decision – All)
d) To review Parish - On - line and to resolve to pay fee if necessary. (RFO; Decision – All)
e) To resolve as to whether or not to contribute towards the Aveland History Group’s request for a donation. (Chairman; Decision – All)
f) To resolve on which, if any, tenders received, for the rental of the Agricultural land off Folkingham Road to accept. (Chairman; Decision – All).
g) Closed Session – To discuss and resolve on any outcomes of the Clerk’s appraisal.(Chairman; Decision – All).
11. Administration matters:
a) To resolve to adopt the previously circulated Health and Safety policy (Chairman; Decision – All)
b) Planning Application for CC Container – update ( Chairman; Decision – All)
c) To ratify a change to Councillor roles regarding the pavilion from Cllr Vince to Cllr Richardson. (Chairman; Decision – All)
d) To ratify a change in responsibility for the maintenance of planters on Horbling Rd and Pointon Rd from Cllrs Turner and Cope respectively, to Volunteers. (Chairman; Decision – All)
e) To discuss results from the crime questionnaire published, and to resolve on any action required and/or questions to be put to the representative from the Safer Together team at the September meeting. (Cllr Richardson, Chairman; Decision – All)
f) To resolve as to the administration of the Council Facebook page. (Chairman; Decision – All)
g) To discuss the possibility of introducing monthly or 6 weekly meetings. (Chairman; Decision – All).
h) To review and resolve on any amendments to the Community Cleaner’s and Recreation Ground Caretaker’s contracts. (Chairman; Decision – All)
i) Current Planning Applications – To include consultation on any application for a solar energy farm, if required. (Chairman; Decision – All)
12. Recreation Ground:
a) Parks and Green Spaces – Update (Chairman).
b) Wicksteed Inspection and repair works - Update on repairs ordered and to discuss and RESOLVE on the outcome of any further works required and to allocate a budget if required. (Chairman; Decision – All).
c) Pavilion porch repair – update. (Cllr Turner, Chairman; Decision – All)
d) Junior Football Coaching – Update. (Cllrs Richardson and Turner).
e) Junior Cricket – Update. (Cllr Turner).
f) Works to new practice area of Cricket Club – update. (Cllr Turner).
g) Pavilion Risk Assessment – Update. (Cllr Turner)
h) Pavilion Fire Inspection – update. (Cllr Vince).
i) To discuss and resolve on outcome as to the use of the external cupboard of the pavilion. (Chairman; Decision – All).
j) To discuss possible re-decoration of the pavilion and to resolve on the outcome and set a budget if required. (Chairman; Decision – All)
13. Spring Wells:
a) Slabs below benches – Update (Chairman; Decision – All)
14. Hall Field – Update. (Chairman; Decision – All)
15. Village signs – update as to plans and budgets and allocation of tasks. (Chairman; Decision – All).
16. Aveland Field – to discuss plans for the use of the field as a sports field. (Cllrs Turner and Richardson; Decision – All) To ratify the decision to halt grass cutting until the end of July and to resolve on the longterm plan for a grass cutting schedule. (Chairman; Decision – All).
17. Cemetery:
a) Grass cutting – update. (Chairman; Decision – All)
b) Cemetery development – To discuss and resolve on plans and budgets. (Chairman; Decision – All)
18. Parking leaflets and prizes – update. (Cllr Vince.)
19. Emergency Plan – Update. (Cllrs Turner and Rayside. Decision – All).
20. Community Speed watch – Update and to discuss additional equipment required and if agreed, set budget to purchase. (Chairman; Decision – All).
21. To consider the provision of electric vehicle charging. (Chairman; Decision – All).
22. Lincs Minerals and Waste Local Plan Consultation – to discuss and resolve on Council’s reply to the consultation, if any. (Chairman; Decision – All)
Next meeting: Tuesday 13 September at the Pavilion, Recreation Ground.