January 2024 Agenda
Notice of Billingborough Parish Council Meeting, Sports Pavilion at the Recreation Ground on Tuesday 9 Jan 2024
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council meeting, which will start at 6.30pm if no members of the public are present at that time. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
3 Jan 2024
Agenda
1. Chairman’s opening Remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights. (Decision – All)
5. Co-option – if required
6. Approve draft minutes of the meeting held 14 Nov 2023 (All)
7. Receive any external reports. (County and District Cllrs, Police, etc)
8. Receive any Community groups or Organisation reports – as required.
9. Clerk’s Report.
10. Finance Matters:
a) To resolve to approve the accounts up to 31 Dec 2023. (RFO; Decision – All)
b) To resolve to agree to the payment of invoices on the previously circulated list of transactions for approval. (RFO; Decision – All)
c) To consider the proposal, and resolve on the outcome, of having the hedge of the cemetery field cut in this financial year. (Chairman; Decision – All).
d) To consider the quote received for the 3 yearly tree inspection. (Chairman; Decision – All).
e) To consider the purchase of replacement banners for the dog fouling campaign. (Chairman; Decision – All)
f) To complete discussions regarding the budget for 2024-25, including, but not necessarily limited to, the following points: (RFO; Decision – All)
i) To complete discussions and resolve on the outcome regarding a Village Caretaker role. (Chairman; Decision – All)
ii) To consider the quote received from Complete Weed Control for weed treatments in the village for 24-25. (Chairman; Decision – All).
iii) Update regarding proposal of providing funds for a firework display. (Chairman; Decision – All).
iv) To discuss any reply from the Cricket Club regarding any change to the Cricket Club donation. (Chairman; Decision – All).
v) To discuss any reply regarding any change to the donation received from Horbling Parish Council. (Chairman; Decision – All).
vi) To discuss and make allowance in the budget if required for the provision of further sand and sandbags. (Chairman; Decision – All).
vii) To consider items from this year’s budget that have not yet been completed and to assess whether an allowance to complete these projects will be required in the budget for the next financial year. (Chairman; Decision – All).
viii) To discuss and resolve on which Cllr proposed projects to include in the budget for 2024-25, and to decide on which projects to put forward for consultation with the Parish. (Chairman; Decision – All).
ix) To set the precept for 24-25 (Chairman; Decision – All).
x) To Resolve to accept the budget for 24-25 as discussed. (Chairman; Decision – All).
11. Village Matters:
a) Update on tree planting (and plaque for Queen) in Hall Field. (Chairman; Decision – All)
b) Update regarding Legionella and Fire Risk Inspections in pavilion. (Chairman; Decision – All).
c) Consider request for two more horses to be kept in cemetery field. (Chairman; Decision – All).
d) To further consider quotes and work on pavilion roof and to update on completed works already agreed. (Chairman; Decision – All)
e) New Village signs – update (Chairman; Decision – All).
f) Defibrillator update. (Chairman; Decision – All).
g) To discuss data taken from speed camera on Horbling Rd. (Cllr Surtees).
h) To discuss, and resolve on the outcome, the request received from the VH committee to apply for the Fortescue Arms to be made a building of community interest. (Chairman; Decision – All).
i) To discuss and resolve on any action required regarding repairs to Folkingham Rd. (Chairman; Decision – All).
j) To discuss and resolve on any action required regarding the beck on Whiteleather Square and the water gathering at the entrance to the allotments, and the implementation of a flood plan. (Chairman; Decision – All).
NEXT MEETING: TUESDAY 13 FEB AT THE PAVILION, RECREATION GROUND.