September 2024 Agenda
Notice of the rescheduled Meeting of Billingborough Parish Council in the Sports Pavilion at the Recreation Ground on Tuesday 10 SEPT 2024
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council Meeting. If no public are present at 6.30pm the full meeting of the Council will commence. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
3 Sept 2024
Agenda
1. Chairman’s opening remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights.
5. Co-option – If required.
6. Approve minutes of the meeting held on 16 July 2024.
7. Receive any external reports (County, District, etc)
8. Receive any Community Groups and Organisation reports – as required.
9. Clerk’s report, correspondence and matters arising.
10. Financial Matters:
a) To resolve to approve the accts up to 31 August, as circulated.
b) To resolve to approve payment of invoices on Appendix C
c) To report on the result of the external audit – if received.
d) To resolve on the amount and form of donation to the RBL.
e) To agree the budget for autumn/winter planting of entrance planters and delegate tasks as required.
f) To resolve on the provider and cost for enhanced asset management if it is agreed an enhanced system is required.
g) To appoint another Councillor as an authorised user on the Unity Bank account, and to agree amendment of access of a current user.
h) Reimbursement of maintenance costs for the Aveland field – update.
i) To resolve on proposal to purchase a new Union Jack flag
11. Administration matters:
a) To resolve on the meeting dates for 2025.
b) To ascertain if a Council submission is required for the LCC mineral survey, submission date Sept 24.
c) To ratify the decision regarding the location of the incinerator agreed on the allotment site, and Councillors to sign agreement.
d) Land registration – update.
e) To consider BRAMM monument training at a cost of £80/£160
f) To consider any projects that require application to the Biodiversity Project Funding Scheme, and if the outcome of this discussion has any impact on the grass cutting requirements needed for consideration at the budget meeting, to outline the new requirements.
g) Current Planning Applications – if required.
12. Recreation Ground:
a) Tennis Court project – update.
b) To consider replacement locks for the tennis court
c) Use of keybox and external cupboard – update (Cllr Turner).
d) To consider any quotes received for works to the patio area of the pavilion, new doors for the pavilion and new tables and chairs for the pavilion. (Cllrs Turner and Tweddle.).
e) To consider a response to the request to prune the sycamore trees adjacent to the paddock.
f) To consider quote received for further works to the tree that has lost branches in the recreation ground.
13. Spring Wells:
a) Ownership of roadway – update.
b) Maintenance of 5 bar gate - update.
14. Cemetery extension – update and plan.
15. Hall field – plaque for late Queen – update.
16. Emergency/Flood Plan and possible meeting date, Section 19, issues with the amount of straw in gullies. – Update.
17. To discuss and resolve on any request for double yellow lines on the High St.
18. Fortescue Arms – update – if required.
Next meeting: Tuesday 8 October at the Pavilion, Recreation Ground.