February 2024 Agenda
Notice of Billingborough Parish Council Meeting, Sports Pavilion at the Recreation Ground on Tuesday 13 Feb 2024
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance.
The Public Forum will be followed by the formal Council meeting, which will start at 6.30pm if no members of the public are present at that time. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
7 Feb 2024
Agenda
1. Chairman’s opening Remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights. (Decision – All)
5. Co-option – if required
6. Approve draft minutes of the meeting held 9 Jan 2023 (All)
7. Receive any external reports, and ask for feedback from C Cllr Hill if present, re repairs to Folk’ham Rd, Elizabeth Dr, and The Pingle, and the dykes on Birthorpe Rd, and feedback from AW via Cllr Hill regarding the sewerage overflow during the wet weather. To request any update regarding the allotment fencing repair and leak on the allotment entrance drive. (County and District Cllrs, Police, etc)
8. Receive any Community groups or Organisation reports – as required.
9. Clerk’s Report.
10. Finance Matters:
a) To resolve to approve the accounts up to 31 Jan 2024. (RFO; Decision – All)
b) To resolve to agree to the payment of invoices on the previously circulated list of transactions for approval. (RFO; Decision – All)
c) To consider quotes received for repairing the pavilion roof. (Chairman; Decision – All).
d) To consider quotes received for having the hedge of the cemetery field cut in this financial year. (Chairman; Decision – All).
e) To consider any further request for compensation for damage to the new signs (Chairman; Decision – All).
f) To Consider quotes received for printing the newsletter. (Chairman; Decision – All).
g) To consider quotes received for fitting a defibrillator at the pavilion. (Chairman; Decision – All).
h) To consider quotes, or set a budget for, any materials required for works to be carried out by LCC volunteers. (Chairman; Decision – All).
i) To Consider quotes to replace the two broken showers in the changing rooms in the pavilion in exchange for the offer of free fitting by the Cricket Club. (Chairman; Decision – All).
j) To consider quotes received to replace the front and two side doors and also to replace the bars on the two side doors as per the recent Fire RA. (Chairman; Decision – All).
k) To consider any feedback regarding the annual donation received from Horbling PC (Chairman; Decision – All).
l) To consider, and set budget for repair to height barrier. (Chairman; Decision – All).
m) To set a budget for the spring planters. Chairman; Decision – All)
11. ADMIN MATTERS
a) To review, and resolve on any amendments to the Cricket Club Agreement, the BAGS Contract and the rental agreement for the cemetery field. (Chairman; Decision – All).
b) To decide on an attendee at the PCC presentation taking place on Feb 20 6-7.30pm. (Chairman; Decision – All).
12. VILLAGE MATTERS
a) Update on tree planting (and plaque for Queen) in Hall Field, and also to discuss any feedback received regarding the complaint from a parishioner about the path through the Hall Field. (Chairman; Decision – All)
b) Cemetery – update and plan for the way forward. (Chairman; Decision – All).
c) Update regarding Legionella and Fire Risk Inspections in pavilion. (Chairman; Decision – All).
d) Defibrillator - update. (Chairman; Decision – All).
e) Playpark gate – update. (Chairman; Decision – All)
f) To consider allocation of key to external cupboard. (Chairman; Decision – All).
g) Potential new project at recreation ground – any update (Cllr Surtees).
h) New Village signs – update/further plans for fitting. (Chairman; Decision – All).
i) To discuss data taken from speed camera on Horbling Rd. (Cllr Surtees).
j) To discuss and agree on the contents of a village Floodplan, delegate any tasks, both in organising the plan and also the upcoming village meeting and to consider the request received from the emergency planning group in Pointon to work together (Chairman, Cllr Williamson; Decision – All)
k) Recruitment – discussion. (Chairman; Decision – All)
NEXT MEETING: TUESDAY 12 MARCH AT THE PAVILION, RECREATION GROUND.