March 2019 Agenda
Notice of Billingborough Parish Council Meeting at Billingborough Primary School on Monday 11th March 2019 at 6.45 pm
The next meeting is on Monday 13th May 2019 and will encompass the Annual Parish & Annual General Meetings at 6.30pm. Venue to be confirmed.
Members of Billingborough Parish Council are hereby summoned to attend the above meeting.
Members of the pubic are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council. The Public Forum will be followed by the formal Council Meeting at 6.45pm.
Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting.
Signed
Christopher Clark - Billingborough Parish Clerk & RFO 27th February 2019
Agenda
1. Chairperson’s Opening Remarks - 2min.
2. Apologies for absence - 1min
3. Receive any new Declarations of Interest -1min
4. Councillor Vacancies and Possible Co-option (Decision on applicant/s – All) (if applicable) – 1min
5. Approve minutes of the 14th January Meeting (All) – 1min
6. Planning Applications incl. S19/0084 for which an hour will be set aside for discussions – (All) – 1hr
7. Receive any External Reports – (incl. County & District councils; Police and fire if available) – 3min
8. Receive any Community group & Organisation Reports – (where available)
a) Neighbourhood Watch – (Cllr Stevenson/Chairperson) – 5min
9. Parish Matters
a) Tree Work Update (Cllr Stafford – All) – 3min
b) Probationer’s Tasks Update (Cllr Stevenson – All) – 3min
c) Council Newsletter, Update, Distribution etc. (Cllr A. Volanakis – All) - 3min
d) Recreation ground – Tennis Court maintenance/usage (Chairperson – All) – 5min
e)
i) Spring Wells: Sluice gate & Weedcatcher update (Cllr Stafford/Chairperson -All)
ii) Post (Cllr King - All) – 5min
f) Young People Project (Cllr Stevenson/Chairperson - All) – 5min
g) Emergency Plan – (Cllr P. Harvey-Volanakis/Chairperson – All) – 10min
h) Aveland Site
i) Ownership Update (Cllr King – decision – All)
ii). Allotment Update incl. water leak refund (Cllr King/Clerk) – Lock, container painting (Chairperson – All) – 5min
i) Cemeteries: Various. Churchyard maintenance, identification of graves (Chairperson – All) - 5min
j) Village Planters – (Chairperson – All) – 5min
k) Speed signs – (Chairperson – All) – 3min
l) Website – (Chairperson - All) – 3min
m) Grass Cutting Contract (Chairperson – All) – 10min
10. Elections (Chairperson – All) – 5min
11. Parish Meeting (Chairperson – All) – 5min
12. Policies/Standing Orders Review (Chairperson – All) – 5min
13. Finance Matters (RFO) FY 2018/19 Accounts to date (details circulated separately) i) Independent Inspection (Cllr Vince) ii) Approval of Expenditure (All) – 10 min
14. Receive any urgent reports. Clerk’s report incl.Training & Correspondence (including FOI requests & Safeguarding Issues as required) a) Items for the next Agenda – 5min
The next meeting is on Monday 13th May 2019 and will encompass the Annual Parish & Annual General Meetings at 6.30pm. Venue to be confirmed.