2019 Parish Council Meeting Agendas

Notice of Billingborough Parish Council Meeting

Sports Pavilion, Billingborough Recreation Ground on Tuesday 10th Sept 2019

Members of Billingborough Parish Council are hereby summoned to attend the above meeting commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any Parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council. All Members are requested to be in attendance. The Public Forum will be followed by the formal council Meeting. Unless stated in the Agenda, any items raised by the Public Forum requiring a decision will appear on the Agenda of the next meeting. Anyone wishing to record the meeting is requested to notify the Council in advance, to enable reasonable requirements to be accommodated.

Hayley Beaver, Parish Clerk 31st August 2019

Agenda

1 Chairman’s Opening Remarks

2 Apologies for Absence

3 Receive any new Declarations of Interest

4 Councillor Vacancies and Possible Co-option (Decision on applicant/s – All) (if applicable)

5 Approve Minutes of the 9th July Meeting (All)

6 Update on Aveland Site and Police Station (Mr Mike King)

7 Receive any external reports – as required (County & District Council, Police, Fire etc.)

8 Receive any Community Groups or Organisation Reports – as required (BAGS, PCC, Toller Trust, YOS, etc)

9 YOS possible set budget expenditure (Chairman; Decision – All)

10 Parish Matters:

a) Recreation Ground: (Chairman)

i) Fencing Update

ii) Painting Update

iii) Fascia Repair/Replacement (Decision on works – All)

iv) Replacement Swing Fitting Update (Cllr Volanakis)

v) Litter Bins Update (Decision on revised type – All)

vi) Pavilion broken window (Decision on any action – All)

vii) Fire Extinguisher Servicing & Appliance Testing (Decision on works – All)

viii) Entrance gate to play area, inc disabled access (Decision – All)

ix) CCTV (Decision – All)

x) Telephone Line & Broadband (Decision – All)

xi) Hedging Update

xii) Paving/Tarmac (Decision – All)

xiii) Outside Lights (Decision All)

xiv) Smart Meter & Electricity Tariff Renewal (Decision – All)

xv)Tennis Courts update and weeding

xvi) Bowls Club Update/actions required (Decision – All)

xvii) Car park – weeding and possible repair (Decision – All)

xviii) Play equipment painting budget FY2020/21

xix) Donation of oak trees

xx) Cricket Club Agreement (Decision – All)

xxi) Horbling PC contribution to Recreation Ground Update

b) Cemetery Refurbishment Update: (Chairman)

i) Fencing update

ii) Tree Work (Decision – All)

iii) Grass verge and external path (Decision – All)

iv) Horse Field: a) Rent Review Further Discussion (Decision – All)

b) Contract (Cllr Stafford; Decision – All)

v) Cemetery Fees Review (Decision All)

c) Allotments:

i) BAGS Contract and Letting Agreement – (Chairman; Decision All)

ii) Allotment Entrance, incl hedge height (Chairman; Decision – All)

iii) Allotment Water Leak (Chairman; Decision – All)

iv) Replacement Lock (Chairman; Decision – All)

v) Weed spraying car park/entrance (Chairman – Decision All)

vi)Security arrangements for entrance to Aveland site (Decision All)

d) Spring Wells:

i) Refurbishment - update on costings (Cllr Harvey-Volanakis)

ii) Plans/Work Schedule (Chairman; Decision All)

iii) Tree Work (Chairman; Decision – All)

e) Newsletter Update (Cllr Volanakis)

i) Article for Parish Mag, Sept 13th (Cllr Volanakis/Chairman; Decision – All)

f) Antisocial Behaviour Update (Chairman)

g) Additional Parish Litter Bins Update (Chairman; Decision – All)

h) Speed camera Update (Cllr Volanakis)

i) Emergency Plan Update/Actions (Cllr Harvey-Volanakis; Decision – All)

j) Social media account (Chairman; Decision – All)

k) Street lighting, Vine Court (Chairman; Decision – All)

l) Overhanging Branches (Chairman; Decision All)

m) Poppy Wreath (Chairman; Decision on wreath & donation – All)

11 Update on Clerk progress/date for review (Chairman; Decision – All)

12 Accounts Update to end of previous month (RFO) – details circulated separately

a) Additional Clerk Training Hours (Decision – All)

b) Approval of expenditure

13 Planning Update (as required) – Chairman

14 Clerks Report & Correspondence

15 Receive any Urgent Matters Arising

a) Items for the next Agenda

Next Meeting: Tuesday 12th November at Billingborough Primary School, Victoria Street