July 2019 Agenda
Notice of Billingborough Parish Council Meeting
Sports Pavilion, Billingborough Recreation Ground on Tuesday 9th July 2019
Members of Billingborough Parish Council are hereby summoned to attend the above meeting commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any Parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council. All Members are requested to be in attendance. The Public Forum will be followed by the formal council Meeting. Unless stated in the Agenda, any items raised by the Public Forum requiring a decision will appear on the Agenda of the next meeting. Anyone wishing to record the meeting is requested to notify the Council in advance, to enable reasonable requirements to be accommodated.
Cllr Chris Woodhead, Chairman 24th June 2019
Agenda
1 Chairman’s Opening Remarks
2 Apologies for Absence
3 Receive any new Declarations of Interest
4 Resolve Interview Panel Recommendation for new Clerk & RFO (All)
5 Approve Minutes of Annual Meetings: APM (in Draft) on 13 May & AGM on 21 May 2019
6 Receive any external reports – as required (County & District Council, Police, Fire etc.)
7 Receive any Community Groups or Organisation Reports – as required (BAGS, PCC, Toller Trust etc)
8 YOS update – Cllr Stevenson
9 Police Forum – Chairman can be removed (if you want) as already included in item 6
10 Parish Matters
a) Recreation Ground: (For items i-vii: Chairman; Decision – All)
i) Quotes refurbishment
ii) Anti-social behaviour
iii) Tennis Courts
iv) Replacement swing
v) Disabled access
vi) Bowling Green
vii) Entrance gate to play area
b) Cemetery: (For items i-iii: Chairman; Decision – All)
i) Refurbishment
ii) Weed Spraying/grass cutting
iii) Horse field rent
c) Allotments:
i) BAGS Contract update (Chairman)
ii) Gates & Lock (Chairman; Decision – All)
iii) Contract update (Chairman)
d) Spring Wells:
i) refurbishment/maintenance – (Chairman; Decision - All)
ii) no access sign update (Chairman)
e) Newsletter (Cllr Volanakis – update; Chairman - anti-social behaviour article)
f) Aveland Site Transfer (update – Chairman)
g) Additional Litter Bins (Chairman; Decision – All)
h) Application for memorial bench (update – Chairman)
i) Brown Sign renewal (Chairman; Decision – All)
j) Solar Speed Sign (Cllr Volanakis; Decision – All)
k) Emergency Plan (Cllr Harvey-Volanakis; Decision – All)
l) Horbling PC contribution to Recreation Ground (Chairman)
m) Update possible transfer of Police Station (Chairman)
11 Accounts to end of previous month (RFO) – details circulated separately
a) Insurance renewal (Chairman/Cllr xxx; Decision – All)
b) CPRE Membership renewal (Chairman; Decision – All)
c) Approval of Accounts to date & Expenditure (All)
12 Planning Update (Chairman; Decision on application(s) – All) – if required
13 Correspondence (Chairman)
14 Possible Closed Session - Review contracts for Clerk & RFO, Community Cleaner, Cemetery Caretaker and the Recreation Ground Caretaker - (Chairman; Decision – All)
15 Receive any Urgent Matters Arising
a) Items for the next Agenda
Next Meeting: Tuesday 10th September at the Sports Pavilion, Billingborough Recreation Ground