March 2021 Agenda
Notice of Billingborough Parish Council Meeting
Via Zoom – Tuesday 09 March 2021
Members of Billingborough Parish Council are hereby summoned to attend the above meeting. Members of the pubic are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council. The Public Forum will be followed by the formal Council Meeting at 6.45pm. Unless stated in the Agenda, any item raised at the Public Forum that requires a decision, will appear on the Agenda at the next meeting. This meeting will be recorded. The details of joining the meeting are as follows;
Topic: Billingborough Parish Council Meeting
Time: Mar 9, 2021 06:00 PM London
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Hayley Beaver, Clerk to the Council 01 March 2021
Agenda
- Chairman’s Opening Remarks
- Apologies for absence
- Receive any new Declarations of interest
- Approve Minutes of meeting held 12 January 2021.
- Councillor vacancies and possible co-option. (Decision on applicant/s – All)
- Receive any external reports (County, District Cllrs, Police, etc)
- Receive any Community reports (YOS, Toller, etc)
- Clerk’s Report and Correspondence.
a. To RESOLVE to agree pre circulated list of motions agreed via email
9. Finance Matters: FY2020/21
- To RESOLVE to agree previously circulated list of payments made since last meeting and agreed via email as a true record (RFO) (Decision – All)
- To RESOLVE to accept previously circulated accounts to End Feb (details circulated separately) (RFO) (Decision – All)
10. Admin Matters
- To review and RESOLVE to agree any amendments to all policies. (Chairman – Decision – All)
- To discuss and if applicable RESOLVE to agree to an updated version/contract for the parish phone (Chairman/RFO – Decision – All)
- To Discuss Digital Mapping as a tool to be used by the Council and the possibility of an IT servicing contract. (Chairman/RFO – Decision – ALL)
- To Discuss the current method of storage and the use of secure, Council specific email Addresses and if applicable RESOLVE to agree to any contracts required. (Chairman/RFO – Decision – ALL)
- To discuss the eligibility of current projects for grant applications. (Chairman – Decision – ALL)
- To discuss SKDC offer of sand and bags and the Emergency Plan. (Chairman – Decision – ALL)
11. Village Matters.
- Parish Meeting – update and discussion regarding any new Government guidelines. (Chairman – Decision – ALL)
- Parking Issues – – update (Chairman and Cllr Vince – Decision – ALL)
- Noticeboard – Update (Chairman – Decision – ALL)
- Speed Sign - Update (Chairman – Decision – ALL)
- Planters – Update (Chairman and Cllr Vince – Decision – ALL)
- Aveland field – Update on applications for use (Chairman – Decision – ALL)
- BAGS Agreement – To RESOLVE to agree previously circulated amendments. (Chairman – Decision – ALL)
- Sports Pavilion – Update on scheduled works and works offered by Cricket Club. (Chairman – Decision – ALL)
- To Agree a date for the opening of the Tennis Courts, (assuming Government Guidelines have been updated) (Chairman and Cllr Vince – Decision – ALL)
- To Discuss possible repairs to tennis court kickboard, and to the surface of the car park. (Chairman – Decision – All)
- To Discuss the possible erection of parking disclaimer signs in the car park. (Chairman and – Decision – ALL)
- To discuss the possibility of an annual application of an anti-mole treatment and weed killer treatment of the field. (Chairman – Decision – ALL)
- To Discuss and allocate any tasks regarding works arising from the recently completed, and circulated Tree Inspection. (Chairman – Decision – All)
- Play Park
- i)To discuss the recent Inspection and decide on any works to be carried out, if needed. (Chairman – Decision – ALL)
ii) To discuss additional equipment and repairs to wetpour (Chairman – decision – All)
- To discuss and RESOLVE on the outcome about the provision of a disabled parking space and a dropped kerb in the car park (Chairman – Decision – ALL)
- VE Day Bench – update (Chairman – Decision – ALL)
- Springwells – update on works to Island (Chairman), to RESOLVE to agree on any quotes received re decoration (Chairman and Cllr Stafford – Decision – ALL)
- To discuss and if applicable RESOLVE to introduce Memorial Plaque Purchase Scheme, for village benches. (Chairman – Decision – ALL)
12. Planning Applications (Comments on new applications – All) (if required).
13. Closed session –
a) Cricket Club Agreement – Feedback, decision and allocation of task. (Chairman – Decision – ALL)
b) To discuss and RESOLVE if applicable to accept any increase to contractors’ rate of pay. (Chairman – Decision – All)
c) To discuss the Cemetery Caretaker’s contract. (Chairman – Decision – All)
d) To discuss application received for use of recreation ground and the Aveland Field. (Chairman – Decision – All)
Next Meeting: Annual Parish Meeting, followed by the Parish Council AGM on Tuesday 11 May 2021 via Zoom or in the Sports pavilion at the Recreation Ground.