November 2021 Agenda
Notice of Billingborough Parish Council Meeting, Sports Pavilion at the Recreation Ground on Tuesday 9 Nov 2021
Members of Billingborough Parish Council are hereby summoned to attend the above meeting commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council meeting. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
1 Nov 2021
Agenda
Chairman’s opening Remarks
Apologies for absence.
Receive any new declarations of interest.
Possible Co-option. (Decision on applicant/s – All)
Acceptance of Office and Disclosure of pecuniary interests (if applicable)
Approve draft minutes of the meetings held 14 Sept and 7 Oct 2021 (All)
Receive any external reports. (County and District Cllrs, Police, etc)
Receive any Community groups or Organisation reports – as required. (BAGS- Cllr Cope, Toller Trust- Cllr Stafford, Village Hall – Cllr Major, YOS – Cllr Labinjo, School – Cllr Vince, Police – Cllr Surtees. Cllrs Training – Cllr Richardson.)
Clerk’s Report.
Finance Matters:
To Resolve to approve the previously circulated accounts which include the year up to 31 Oct 2021. (RFO; Decision – All)
To Resolve to agree to the payment of invoices on the previously circulated list of transactions for approval. (RFO; Decision – All)
To discuss next year’s budget, Precept and ideas received from Parishioners, and to resolve on the following items:
To discuss and resolve whether to increase the cemetery prices for the next financial year.(Chairman: Decision – All)
To discuss and resolve whether to increase any rental rates for the next financial year.(Chairman ; Decision – All)
To discuss whether to resolve that the Insurance provision is to be adjusted as per previously circulated quotes following the updated Pavilion rebuild costings.(Chairman; Decision – All)
To discuss and agree whether to subscribe to the LALC website maintenance program. (Chairman; Decision – All)
To discuss and resolve which subscriptions are to be included in next year’s budget.(Chairman; Decision – All)
To Discuss and agree the proposal of having the cemetery grass cut independently from the main grass cutting contract.(Chairman; Decision -All)
To discuss and agree the previously circulated quote for grass and hedge cutting for 2022-23 from the current provider, including or excluding the cemetery depending on decision of item 9vi. (Chairman; Decision – All)
To discuss and agree the contractor’s hourly rates for 2022-23 (Chairman; Decision – All)
To discuss and agree any additions to next year’s waste collection requirements. (Chairman; Decision – All)
To discuss and resolve whether to adopt any projects submitted by parishioners. (Chairman; Decision – All)
To discuss and resolve on which Cllr proposed projects to include in the budget for 2022-23. (Chairman; Decision – All)
To discuss and agree whether to purchase any RBL display items, and if so, where to display. Chairman; Decision – All)
Admin Matters:
To resolve that the Village Survey, as previously circulated, is ready for submission. (Chairman; Decision – All)
Safer Together/ Police liaison – (Cllr Surtees; Decision – All)
Parks and Greenspaces application – update. Chairman; Decision – All)
Queen’s Platinum jubilee – to agree a date for meeting. (Chairman; Decision – All)
To agree Clerk’s attendance on 2 x ICCM Courses and Chairman’s attendance on 1 x ICCM course .(Chairman; Decision – All)
To reconsider and resolve whether to go ahead with the previous decision of changing Cllrs email provider in light of the article in LALC news of 26/10/21 (Chairman; Decision – All)
Village Matters:
Recreation Ground – to discuss and resolve whether to take forward the proposals of i) marking out the football pitch and ii) the proposal of starting junior football coaching.(Cllr Richardson; Decision – All)
Springwells – update on the works to lay slabs in front of all remaining benches. (Chairman; Decision – All)
Cemetery –i) to discuss and resolve on the proposal of cutting the internal East side hedge. (Chairman; Decision – All)
ii) to discuss and resolve on a response to the defra water quality survey and proposal regarding surface water at the cemetery. (Chairman; Decision – all)
To discuss and resolve on the proposal of providing a Holiday Club via Finding Fitness. (Chairman; Decision – All)
Christmas Lights planning. (Cllrs Vince and Stafford; Decision – All)nd.