October 2023 Agenda
Notice of a General Meeting of Billingborough Parish Council in the Sports Pavilion at the Recreation Ground on Tuesday 10 October 2023
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council Meeting. If no public are present at 6.30pm the full meeting of the Council will commence. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
5 October 2023
Agenda
1. Chairman’s opening remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights. (Decision – All)
5. Co-option – If required. (Decision – All)
6. Approve minutes of the meeting held on 12 September 2023. (All)
7. Receive any external reports (County, District, Police, etc)
8. Receive any Community Groups and Organisation reports – as required.
9. Clerk’s report, correspondence and matters arising.
10. Financial Matters:
a) To resolve to approve the accts up to 30/9/23, as circulated. (RFO)
b) To resolve to approve payment of invoices on Appendix C (RFO; Decision – All)
c) To agree to the purchase of another 5 hours for administration of the website at a cost of £85 or 10 hrs for £170. (Chairman; Decision - All).
d) To approve the electricity provider for the next financial year. (Chairman; Decision – All).
e) To agree a training budget of £250 for the Clerk to attend a networking day, (£20) and further training as required. (Chairman; Decision – All).
f) To discuss and resolve as to the addition of a defibrillator at the recreation ground in light of an available grant. (Chairman; Decision – All).
11. Administration matters:
a) Volunteer for a PC representative to be included on The Old Hall’s disaster plan. (Chairman; Decision – All)
b) To discuss suggested works for LCC volunteers. (Chairman; Decision – All).
c) To resolve on a proposal to add another Cllr as user to the banks account. (chairman; Decision – All).
d) Current Planning Applications – if required. (Chairman; Decision – All).
e) To consider applications to the levelling up fund and /or community ownership fund for projects budget suggestions for next year. (Chairman; Decision – All).
f) To discuss the proposal of asking a veteran to lay the Council’s wreath at this year’s Remembrance Service. (Chairman; Decision – All).
12. Recreation Ground:
a) Wicksteed Inspection and repair works - Update on repairs and to agree any quotes received for works required. (Chairman; Decision – All).
b) Repairs to pavilion roof – update. (Chairman: Decision – All).
c) To discuss further maintenance requirements to the pavilion, and review any quotes received, including possible works to the shutters, new doors where needed, lock on umpire room, repair to blue mesh gate, antivandal spikes on perimeter, water heaters and taps, guttering, and windows. (Chairman; Decision – All).
d) To discuss possibility of football coaching at Rec and cost for use of toilets. (Chairman; Decision – All).
e) Internal works to pavilion – Update. (Cllr Turner).
f) To discuss, if received, the outcome of CCTV footage sent to SKDC regarding dog fouling, to discuss and agree by resolution, how best to address the dog fouling problem at the recreation ground, including a proposal that dogs should be kept on leads whilst in the recreation ground. (Chairman; Decision – All).
g) Coronation bench - update. (Chairman; Decision – All).
13. Cemetery – to discuss the new permitting rules regarding any extension that came into effect on Oct 2nd, and resolve on action required. (Chairman; Decision – All).
14. Springwells; to discuss the proposal of replacing the five- bar gate and requesting a repair to the roadway in front of the bungalows. (Chairman; Decision – All)
15. Village signs – update. (Chairman; Decision – All).
16. To set a budget for the purchase of saplings, guards, and a commemoration plaque for additional trees for the Hall Field and to discuss and delegate responsibilities for after care. (Chairman; Decision – All)
17. Youth opportunities – update. (Cllr Rayside; Decision - All)
18. Speed camera data feedback – (Cllr Surtees).
19. Pavement survey - update (Chairman; Decision – All).
20. EVCP – update. (Chairman; Decision – All)
21. West Rd and Chapel St HGV access problems – update. (Chairman; Decision – All).
22. West Rd car park - flooding issue and changes to terms of use – updates, and discussion regarding relocation/removal of BHF recycling bin. (Chairman; Decision – All).
23. Items for the next agenda.
Next meeting: BUDGET meeting Tues 14 Nov at the Pavilion, Recreation Ground.