September 2023 Agenda
Notice of a General Meeting of Billingborough Parish Council in the Sports Pavilion at the Recreation Ground on Tuesday 12 September 2023
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council Meeting. If no public are present at 6.30pm the full meeting of the Council will commence. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
5 September 2023
Agenda
1. Chairman’s opening remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights. (Decision – All)
5. Co-option – If required. (Decision – All)
6. Approve minutes of the meeting held on 18 July 2023. (All)
7. Receive any external reports (County, District, Police, etc)
8. Receive any Community Groups and Organisation reports – as required.
9. Clerk’s report, correspondence and matters arising.
10. Financial Matters:
a) To resolve to approve the accts up to 31/8/23, as circulated. (RFO)
b) To resolve to approve payment of invoices on Appendix C (RFO; Decision – All)
c) To receive a report regarding financial checks to 31/8/ 2023. (Cllr Turner)
d) To approve the annual donation to the RBL as £30 (Chairman; decision – All).
e) To approve the electricity provider for the next financial year. (Chairman; Decision – All).
f) To discuss and vote on the proposal to continue with LALC as internal auditors for the current financial year at a cost of £250 (Chairman; Decision – All).
g) To discuss a budget for the autumn/winter planting. (Chairman; Decision – All).
h) Closed Session – To discuss and resolve on any outcomes of the Clerk’s appraisal. (Chairman; Decision – All).
11. Administration matters:
a) To review the Springwells’ Caretaker’s contract. (Chairman; Decision – All)
b) To review Accessibiity Statement and Privacy Notice. (Chairman; Decision – All)
c) To discuss a request for a Springwells Ambassadors. (Chairman; Decision – All).
d) To agree the meeting dates for next year. (Chairman; Decision – All)
e) Current Planning Applications – if required. (Chairman; Decision – All).
f) To consider applications to the levelling up fund and /or community ownership fund for budget suggestions for next year. (Chairman; Decision – All).
g) To review grass cutting requirements in view of new biodiversity legislation (Chairman; Decision – All).
12. Recreation Ground:
a) Wicksteed Inspection and repair works - Update on repairs and to agree any quotes received for works required. (Chairman; Decision – All).
b) To ratify emergency repairs required to the pavilion roof and associated spend. (Chairman: Decision – All).
c) To discuss the need for any ASB preventative measures to be taken following incidents at the pavilion. (Chairman; Decision – All)
d) Internal works to pavilion – Update. (Cllr Turner).
e) To discuss and agree budget for repairs required to external cupboard, blue gate, and umpire’s cupboard. (Chairman; Decision – All)
f) To discuss, if received, the outcome of CCTV footage sent to SKDC regarding dog fouling, to discuss and agree by resolution, how best to address the dog fouling problem at the recreation ground. (Chairman; Decision – All).
g) To discuss the dog training classes that are being held in the recreation ground. (Chairman; Decision – all).
h) To consider a repair to the hole in the boundary hedge and set budget for works if agreed. (Chairman; decision- All)
i) To ratify both the location of the new Coronation bench and the cost of materials for installation. (Chairman; Decision – All).
13. Spring Wells:
a) Slabs below benches – Update (Chairman; Decision – All).
14. Village signs – update. (Chairman; Decision – All).
15. Jitties – works commenced - update (Chairman; Decision – All).
16. To discuss any commemoration for the reign of Queen Elizabeth II. (Chairman; Decision – All)
17. Youth opportunities – update. (Cllr Rayside; Decision - All)
18. Community Speed watch – To receive feedback and discuss forming a management committee to take over implementation of the project. (Chairman; Decision – All).
19. Speed camera data feedback – (Cllr Surtees).
20. To discuss the condition of the pavements in the village and resolve if any maintenance plan is to be instigated. (Cllr Surtees; Decision – All).
21. To Discuss increased amount of straw debris and weeds at the roadside in the village. (Cllr Surtees; Decision – All).
22. EVCP – update. (Chairman; Decision – All)
23. West Rd and Chapel St HGV access problems – update. (Chairman; Decision – All).
24. West Rd car park flooding problem – update. (Chairman; Decision – All).
25. Items for the next agenda.
Next meeting: Tuesday 10 October at the Pavilion, Recreation Ground.