November 2023 Agenda
Notice of Billingborough Parish Council Meeting, Sports Pavilion at the Recreation Ground on Tuesday 14 Nov 2023
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council meeting, which will start at 6.30pm if no members of the public are present at that time. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
8 Nov 2023
Agenda
1. Chairman’s opening Remarks
2. Apologies for absence.
3. Receive any new declarations of interest.
4. Co-Option – if required
5. Approve draft minutes of the meeting held 10 Oct 2023 (All)
6. Receive any external reports. (County and District Cllrs, Police, etc)
7. Receive any Community groups or Organisation reports – as required.
8. Clerk’s Report.
9. Finance Matters:
a) To resolve to approve the accounts up to 31 Oct 2023. (RFO; Decision – All)
b) To resolve to agree to the payment of invoices on the previously circulated list of transactions for approval . (RFO; Decision – All)
c) To discuss next year’s budget, Precept and ideas received from Parishioners, and to resolve on the following items:
i) To discuss and resolve on any changes to the cemetery fees for the next financial year. (Chairman: Decision – All)
ii) To discuss and resolve on any changes to land rental rates for the next financial year. (Chairman; Decision – All)
iii) To discuss and resolve on any change to the contractors’ hourly rate for F/Y 24-25. Chairman; Decision – All)
iv) To discuss the obligation to contribute to an employee’s pension scheme. (Chairman; Decision – All).
v) To discuss and agree quotes received for both village grass and hedge cutting, and the cutting of the cemetery grass. (Chairman; Decision – All)
vi) To discuss and resolve on the amount to be invoiced for the grass cutting on Blasson Way. (Chairman – Decision – All)
vii) To discuss and resolve which subscriptions are to be included in next year’s budget. To include ICCM, ICO, CPRE, LALC, ATS LALC, SLCC, PoL, Scribe, and website. (Chairman; Decision – All).
viii) To discuss and agree any additions to next year’s waste collection requirements. (Chairman; Decision – All).
ix) To discuss the provision of Gov.UK email addresses and set required budget provision, if agreed. (Chairman; Decision – All)
x) To discuss and resolve as to providing provision within the budget for the continuation of payment for the Community Cleaner, in the event that the grant funding is ended. (Chairman; Decision – All)
xi) To discuss and resolve to any change to the Cricket Club donation. (Chairman; Decision – All).
xii) To note and discuss any donation received from Horbling Parish Council. (Chairman; Decision – All).
xiii) To consider items from this year’s budget that have not yet been completed and to assess whether an allowance to complete these projects will be required in the budget for the next financial year.
xiv) To discuss and resolve on which Cllr proposed projects to include in the budget for 2024-25, and to decide on which projects to put forward for consultation with the Parish. To include items on the circulated list and also the provision of a defibrillator at the recreation ground. (Chairman; Decision – All)
10. Village Matters:
a) To consider and resolve on the decision regarding the offer received from The Crown Estate Commissioners to provide, plant and care for, new saplings planted in the Hall Field. (Chairman; Decision – All)
b) To consider the proposal of gaining professional inspections on the pavilion for both health and safety and legionella.
c) To consider and resolve on the acceptance of any quotes received for works to the pavilion. (Chairman; Decision – All)
d) New Village signs – update (Chairman; Decision – All).
e) Items for next agenda.
NEXT MEETING: TUESDAY 08 JAN AT THE PAVILION, RECREATION GROUND.