February 2023 Agenda
Billingborough Parish Council
Notice of a general meeting of Billingborough Parish Council at the Sports Pavilion in the Recreation Ground on Tuesday 14 Feb 2023.
Members of Billingborough Parish Council are hereby summoned to attend the above commencing at 6.45pm. Members of the public are invited to attend. The meeting will be preceded with a Public Forum at 6.30pm, at which time any parishioner is invited to ask questions, make suggestions, raise issues or give feedback to the Council; All Members are requested to be in attendance. The Public Forum will be followed by the formal Council meeting, which will start at 6.30pm if no members of the public are present at that time. Unless stated in the Agenda, any items raised at the Public Forum requiring a decision, will appear on the Agenda at the next meeting. This meeting will be recorded.
Hayley Beaver
Clerk to the Council
3 Feb 2023
Agenda
1. Chairman’s opening Remarks.
2. Apologies for absence.
3. Receive any new declarations of interest.
4. To consider any requests from Members for a dispensation on any items on the agenda. To agree, or not, by resolution to any dispensations, including voting rights. (Decision – All)
5. Possible Co-option. (Decision on applicant/s – All)
a) Acceptance of Office and Disclosure of pecuniary interests (if applicable)
6. Approve draft minutes of the meeting held 10 Jan 2023(All)
7. Receive any external reports. (County and District Cllrs, Police, etc)
8. Receive any Community groups or Organisation reports – as required. (BAGS- Cllr Cope, Village Hall – Cllr Turner, YOS – Cllr Labinjo, School – Cllr Rayside, Church – Cllr Woodhead, Toller Trust – Cllr Stafford,).
9. Clerk’s Report.
10. Finance Matters:
a) To resolve to accept the budget for the F/Y 2023-24 as previously circulated. (RFO; Decision – ALL).
b) To resolve to approve the accounts up to 31 Jan, as circulated. (RFO; Decision – All)
c) To resolve to approve the payment of the invoices for authorisation, as circulated. (RFO; Decision – All)
d) To receive a finance report for checks made up to 31 Jan 2023 (Cllr Turner; Decision – All).
e) To nominate a Councillor as signatory and user on the Council’s Unity account. (Chairman; Decision – All) (If Required).
11. Admin Matters:
a). To agree a date for the Annual Parish meeting and to delegate any tasks required and authorise any monetary spend required. (Chairman; Decision – All)
b) To agree a preferred amended date of the Annual Meeting of the Parish Council as the scheduled date is not valid due to the extra bank holiday.(Chairman; Decision – All).
c) To discuss any proposed advertising campaign in light of the upcoming elections. (Chairman; Decision – All).
d) To agree a date for a Public Meeting to discuss the celebration of the Coronation of King Charles III (Chairman; Decision – All).
e) To discuss and agree date and format of consultation with the electorate regarding the Hall Field. (Chairman; Decision – All).
f) To resolve on any changes required to the following:
BAGS Contract, Cricket Club Goodwill Agreement, Cemetery caretaker Contract, the rental Contract for the Cemetery Field. (Chairman; Decision – All).
h) To resolve on any quotes received for electricity supply at the pavilion. (Chairman; Decision – All).
i) To resolve on the police priorities required for the next quarter (submission date March 7). (Chairman; Decision – All).
j) To consider any planning applications. (Chairman; Decision – All).
12. Village Matters:
a) VILLAGE SIGNS– to agree design and update on application to Highways. (Chairman; Decision – All).
b) CORONATION BENCH – To resolve on design and authorise order. (Chairman; Decision – All).
c) FIELDS IN TRUST – update (Chairman; Decision – All).
d) PAVILION RISK ASSESSMENT – To resolve on date to be actioned by and delegate tasks. (Chairman; Decision – All).
e) PAVILIION FIRE RISK ASSESSMENT – To resolve on date to be actioned by and delegate tasks. (Chairman; Decision – All).
f) CRICKET CLUB – To discuss and resolve on any action regarding soil and cupboard. (Chairman; Decision – All).
g) CRICKET CLUB – To discuss and resolve on the outcome of the following requests; to erect sponsorship boards on the tennis court fencing, to start redecoration works in the pavilion, and if any donation towards the cost of the works is to be made.
h) PAVILION QUOTES – To consider quotes received, and resolve on which to accept, and delegate tasks for organisation as required. (Chairman; Decision – All).
i) PLANTERS – To agree budget for summer plants and organise purchase and planting. (Chairman; Decision – All).
j) SPEED CAMERAS – Update on information retrieved. (Cllr Surtees – Decision – All).
k) COMMUNITY SPEED WATCH – Update (Chairman; Decision- All).
l) ZEBRA CROSSING – To discuss and resolve if required, who should apply and if any financial contribution required. (Chairman; Decision – All).
m) EVC – to discuss and resolve if required and delegate tasks. (Chairman; Decision – All).
n) PROPOSED SOLAR FARM AND RESERVOIR -To discuss and resolve on any response from the PC, (if required). (Chairman; Decision – All).
o) Suggestions of items for the next agenda. (All)
NEXT MEETING: MARCH 14 AT THE PAVILION, RECREATION GROUND.